Comparison
Compliance Stack vs PolicyStat & PowerDMS
The same policy + credential loop — controlled publication, acknowledgements and audit-ready exports — on a server you own. From $449/yr instead of $5,000–$20,000, with no per-seat fees.
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The numbers
What you actually pay.
Per-seat SaaS pricing climbs with every hire. A self-hosted licence is flat — one annual fee per site.
per year, per seat
flat, self-hosted
Feature by feature.
| Spreadsheets + Outlook | PolicyStat / PowerDMS | MedTrainer | Compliance Stack (Pro) | |
|---|---|---|---|---|
| Annual cost | $0 | $5K–20K | $2.4K–6K | From $449 |
| Self-hosted | n/a | No | No | Yes |
| Policy acknowledgement evidence | Manual | Yes | Limited | Yes |
| Staff credential tracking | Manual | Add-on module | Yes | Yes |
| Audit-ready exports | Manual | Yes | Yes | Yes |
| Role-based access | Limited | Yes | Yes | Yes |
| Per-seat fees | None | Often | Per-user | None |
| Compliance framework mapping | None | Yes | Limited | Pro |
Why teams switch
What SaaS compliance really costs you.
The monthly invoice is only part of it — here is what the SaaS model costs beyond the licence fee.
Per-seat pricing punishes growth
Every new hire raises the bill. A self-hosted licence is flat — add staff and sites without adding cost.
Your records live on their servers
Acknowledgement and credential evidence sits in someone else’s cloud, under their retention, access and uptime rules.
Leaving means lock-in
Limited export and painful migration make renewal feel mandatory — even when the tool no longer fits.
Own your compliance stack.
Policy Management Pro + Attestation Core Pro, self-hosted and audit-ready — from $449/yr, no per-seat fees, with a 30-day money-back guarantee.
Switching