Guide for Students

This is your clinical training logbook. You use it to record each treatment you give, upload your treatment notes, write your reflections, and see how close you are to meeting your program’s requirements. This guide covers what you will see, how to get going in your first week, what to do each week, and where to find more help. Some features depend on how your program has set things up. Those that need your program to run the Pro plugin are marked 🔒.

Always log in first. The logbook pages only show your information once you are logged in.

What you see

Where your logbook pages are. Your program links these pages from its website. The default page names are below. Your program may have renamed them.

Page	What it is for
Log a Treatment	Add a new entry, or edit one you have already saved
My Logbook	Your progress and a list of every entry you have logged
🔒 Reflective Journal	Browse and filter your reflections
🔒 My Usage	Charts of the techniques, diagnostics and advice you have used

Each page has buttons at the top that link to the others: My Logbook and Log a Treatment, plus Review Reflections and My Usage if your program uses those pages. Your program can rename these buttons.

My Logbook is your home page. It shows:

• Program progress — a card for each clinic type and requirement showing how many you have logged against how many are required, and whether it is Complete, In progress or Not started. Choose a card to filter the list below it.
• Client demographics — totals across the clients you have treated, grouped into age ranges.
• Clinic requirements — what each clinic expects from you.
• Treatment entries log — every entry you have logged, with Search treatments, Level and Clinic Type filters, and View / edit on each row. Labels on each entry tell you at a glance whether the treatment notes are uploaded and whether the reflection is done, needs more detail, or is missing.

See Student overview and progress for how progress is counted.

Your first week

1. Log in and open My Logbook. If you see Awaiting logbook allocation, your program assigns logbooks and hasn’t assigned yours yet. Contact your program administrator.
2. Read the Clinic requirements on My Logbook so you know which clinics need treatment notes and a reflection.
3. Log your first treatment on Log a Treatment. See Logging a treatment below.
4. Check it appears in the Treatment entries log on My Logbook, and that your progress card moved.
5. Try dictation, if you’d like to. On a supported browser, a microphone button appears beside the reflection field. Select it, allow microphone access the first time, and speak. You can edit the text afterwards. Your browser does the transcription. Some browsers, such as Chrome, send the audio to the browser maker to do this. The logbook never receives your audio. If you would rather not, just type.

Logging a treatment

The Log a Treatment form has four sections. Section 1 unlocks the rest.

1. Clinic Context (required) — choose your Level and Clinic type, and enter the Treatment date. Treatment number is optional. If your program assigns levels to students, only yours are listed. Once you choose a clinic, labels such as Notes upload required or Reflection required show what that clinic expects.
2. Details — Client age and the Sex assigned at birth field are required. Client first name or alias and Client case details are optional. Use an alias rather than a client’s full name if your program asks you to.
3. Diagnostics, Techniques & Advice (optional) — select everything you applied in this visit.
4. Treatment Evidence — upload your treatment notes under Treatment notes upload (the accepted file types are listed there) and write your Reflection. What is required here depends on the clinic you chose.

Then choose Save Treatment. You will see Treatment saved., and the form stays open on the saved entry. To edit it later, choose View / edit on My Logbook, change what you need, then choose Update Treatment. Saving an existing entry updates it rather than creating a new one.

If a clinic requires notes or a reflection, your program decides how strictly that applies. Either the form won’t save until you add them, or it saves and reminds you to complete them soon. Some clinics also set a minimum word count for reflections. See Logging treatments.

Draft autosave and offline saving. These are off unless your program switches them on. If they are on:

• The form saves your work in progress in this browser. When you come back, you will see Draft restored from your last session.
• Drafts are kept for 24 hours, belong only to your account, and are cleared when you save the entry or log out.
• If your connection drops when you save, you will see Entry saved offline. It will be submitted when you reconnect. Uploaded files cannot be stored offline, so you may need to upload your notes again once you are back online.

If you use a shared computer, log out when you finish.

Your weekly routine

Your program’s deadlines. Log each treatment as soon as you can after the session, while it is fresh. Check with your program for any submission deadlines.

• Log new treatments and add any notes or reflections you still owe.
• Check My Logbook for entries labelled Treatment notes missing, Reflection missing or Reflection needs more detail, and complete them.
• Watch your progress cards so you know which clinics or requirements still need entries.

🔒 Pro feature — requires the Pro plugin.

If your program runs Pro, you may also see the following.

• Trainer feedback. An entry labelled Trainer feedback has a comment from your trainer. Open the entry with View / edit to read it. Your program may also email you when feedback is added. See Reflection feedback.
• Review flags. An entry labelled Privacy flagged may contain information that identifies a client. One labelled Notes incomplete needs fuller treatment notes. Open the entry. A banner explains what was flagged and why. Fix the issue, usually by uploading corrected notes, and save. You may receive an email about flagged entries. Depending on your program’s settings, a flagged entry might not count toward your progress until it is resolved. See Evidence review.
• Reflective Journal. Browse every reflection in one place. Filter by clinic, date range (All time, Last 30 days, Last 90 days or Custom range) or keyword, switch between Drawer view and Sequential list, and jump to Edit record. See The student journal.
• My Usage. See how your logged treatments spread across techniques, diagnostics and advice. Refine the charts by Study level, Clinic focus and Date range. See Student usage insights.
• Weekly reminder emails. If your program turns them on, you get a weekly email listing entries that still need notes or a reflection. Every email has an Unsubscribe from these reminder emails link. See Opting out and unsubscribing.
• Locked logbooks. When you finish a level, your program may lock that logbook. You will then see This logbook is currently locked by your administrator. New entries cannot be submitted. for that level.

What you never need to touch

• Settings. You don’t configure anything. Your program sets up levels, clinics, requirements and pages.
• Deleting entries. You can’t delete an entry yourself. If you logged something by mistake or twice, ask your program administrator. They can void it so it stops counting.
• Your files’ privacy. Your uploaded notes are stored privately. Only you, your program’s administrators and, where your program uses them, your trainers can open them.

Where to go for each task

Task	Go to
Fill in the entry form	Logging a treatment
Find and edit an earlier entry	Browsing your entries
Fix a duplicate or mistaken entry	Ask your administrator. See Voiding an entry
Understand how your files are protected	How evidence files are protected
🔒 Read your reflections in one place	The student journal
🔒 Stop reminder emails	Opting out and unsubscribing
Solve a problem	Troubleshooting

Key features for students

• A guided form. Four sections that unlock as you go, with clear labels for what each clinic requires.
• Progress at a glance. Cards for every clinic and requirement, plus labels on each entry for notes and reflections.
• Dictation. Speak your reflection on supported browsers, then edit the text.
• Private evidence. Your notes are never publicly downloadable.
• Built for accessibility. The pages are designed for keyboard and screen-reader use, and dialogs close with Escape.

Getting help

Who to contact. If something isn’t working as expected:

1. Check Troubleshooting.
2. If you see Awaiting logbook allocation, can’t pick your level, or can’t find your entries, contact your program administrator. These are set up on their side.
3. Support: https://digital.dantianhealth.com.au/