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Instructor Guide

You teach tutorials, supervise clinic shifts and (with Pro) grade assessments. This guide covers what you see in Dantian Training Hub, what you do after every session and each week, and what you can leave to your coordinator or administrator. Each section links to the detailed feature doc.

What you see

Your administrator gives you access by ticking your role under Backend Access (Trainers), or you have it automatically through your LMS’s instructor role. You then see:

only the courses you instruct (including as a Tutor co-instructor) and the students enrolled in them. Another trainer’s cohorts are hidden from you;
the sessions you are assigned to on your calendar. A tutorial with no trainer assigned shows on every trainer’s calendar.

Most of your work happens on front-end pages your administrator sets up. You don’t need wp-admin for any of it.

Task	Where
See your teaching week	Trainer calendar page (`[dthub_instructor_calendar]`) — 25
Mark tutorial and clinic attendance	Mark Attendance page (`[dthub_mark_attendance]`) or Training Hub → Mark Attendance — 04
Catch up on unmarked sessions	Missing Attendance tab on either Mark Attendance page
Read session notes	`[dthub_session_notes]` page or Training Hub → Session Notes — 25
Read reasonable-adjustments notes	`[dthub_student_notes]` page — 25
Course and student reports	`[dthub_course_report]` page, or Course Report / Student Report in wp-admin — 07, 08

🔒 Pro feature — requires Dantian Training Hub Pro.

Task	Where
Start your day	Trainer Hub page (`[dthub_trainer_hub]`) — 23
Grade, review extensions, check due dates	Trainer Workspace page (`[dthub_assignment_hub]`) — 23
Rubric grading	Grading Queue tab, or `[dthub_grading_queue]` — 21
Action plans	Trainer Action Plans page (`[dthub_trainer_action_plans]`) — 14
Timetable review and subject-outline review	The Trainer Review page, via the link in your email — 20, 19
Record when you can’t teach	My Availability tab on the Trainer Workspace, or the `[dthub_planner_trainer_unavailability]` page

On Tutor LMS Pro sites, Tutor blocks instructors from wp-admin. Use the front-end pages above.

Your pages: your administrator or training coordinator will send you the links to your Trainer calendar and Mark Attendance pages. Bookmark them, or use the staff menu once you’re logged in.

After every session: mark attendance

Open the Mark Attendance page. You can also click Mark Attendance on the event in your calendar, or on a row in the Missing Attendance tab, to open the right session.
Choose the Course, then the Session. Tutorials and clinics are in one date-ordered list, labelled “(Tutorial)” or “(Clinic)”.
Use Quick Mark (All Present, All Absent, Clear All) to set everyone, then change individuals. Statuses come from your college’s list (by default Present, Late Arrival, Left Early, Watched Recording, Absent, Apologies).
Add per-student Notes where useful. For clinics, enter Clients Treated.
Write any Trainer Session Feedback — private notes for other trainers, never shown to students.
Save. In wp-admin the button is Save Tutorial Attendance or Save Clinic Attendance; on the front-end page it is Save Attendance Records.

Things to know:

A Special consideration badge means the coordinator has noted something for this student and session. It pre-fills the notes. You can read it but not change it.
You can Add Ad-Hoc Student for someone attending a make-up session. Removing or excluding a student from a session is done on Manage Sessions, not on the roll.
To correct a mistake, open the same session again, change the status and save. With Pro, every change is recorded in the Attendance Audit Trail.
If someone else saved the same session while you were working, you’ll see that some records were skipped. Reload the session and check those students.

Full detail: 04 — Tutorial Attendance and 05 — Clinic Rosters.

Every week

Clear the Missing Attendance tab. Rows more than 7 days old are highlighted amber, and your coordinator will be watching them.
Check next week’s sessions on your calendar, including Zoom links for online sessions.
If recording claims are switched on, approve or deny pending claims for your courses on the Recording Claims tab of Mark Attendance (06).

🔒 Pro feature — requires Dantian Training Hub Pro.

On the Trainer Hub, clear the Sessions Needing Marking, To Grade and Pending Extensions tiles.
Work the Grading Queue oldest and late first. Red items are past the marking window.
On Assignment Due Dates, check missing submissions and use Contact to chase students (the office is copied in).

Emails you’ll receive

Depending on what your administrator has switched on (10 — Email Notifications):

Upcoming Tutorials (trainer version) — your sessions for the coming week;
Pre-Tutorial Reminder — with the Zoom link and a Mark Attendance button;
Attendance Not Taken Reminder — when a session you taught is still unmarked;
weekly clinic supervisor schedule and the Clinic Attendance Reminder.

You can mute Upcoming Session Reminders on the Email Preferences page. Attendance-not-taken and clinic attendance reminders can’t be switched off, because they ask you to take an action.

Notes about students

Session notes are written while you mark attendance, not on the notes page. [dthub_session_notes] lets you read them By Session or By Student. You see sessions you are assigned to and the clinics you supervise.
Reasonable Adjustments notes are confidential arrangements written by an administrator. [dthub_student_notes] lists the students in your courses who have one. You can read them but not edit them. Students never see them.

🔒 Pro feature — requires Dantian Training Hub Pro.

Pro adds a per-course Notes box for each student on the Course Report’s Assessment Report tab, for working notes on assessment progress. Any trainer of the course can save them.

Pro — assignments, extensions and grading

🔒 Pro feature — requires Dantian Training Hub Pro.

Extension requests

Open Pending Extensions on the Trainer Hub, or the Extension Reviews tab of the Trainer Workspace.
Click Review. You’ll see the reason, any supporting documents, the original due date, any existing extension and the request history.
Approve: set the New Due Date (pre-filled from your college’s default) and any Conditions, then Confirm Approval. Or Decline with a reason and Confirm Decline.

You can review requests for courses you instruct, and for assignments you are allocated to. The student is emailed either way. See 15.

You can grant an extension directly (without a request) on the front end only if your administrator has turned on Instructor Grant Extensions and you are the course author. You never set due dates on the front end. That’s done in wp-admin by your coordinator.

Rubric grading

Open the Grading Queue. You see submissions on assignments where you are an Allocated instructor. If your queue is empty, ask your coordinator to allocate you.
Click through to grade on Tutor’s review page. Choose an outcome for every criterion and give overall written or video feedback (required by default). Your comment bank (up to 100 personal templates) and voice dictation can save typing.
For in-person assessments, use the In-person assessments awaiting grading panel in the Tutor dashboard.

Graded work locks. By default you can’t unlock it yourself, so ask an administrator. You can delete evaluations on your own courses. See 21 — Rubric Grading and Feedback.

Action plans

At a review meeting, open the student’s plan, add actions (linking an action to a task can grant an extension when the plan is published) and Save & Publish Plan. Put office tasks in Administration follow-ups, not in actions, because actions are visible to the student. Brand-new plans are generated in wp-admin, and you can’t email plans to students. See 14 — Action Plans.

Timetable and subject-outline review

Timetable review: when you get a Timetable Review Request email, open your personal link, Accept or Flag each session, note any unavailability and submit. You can come back later to change your answers. Always use the newest email link, because older links stop working (20).
Subject-outline review: open the link in your invitation and log in. Click Download the draft PDF, use Comment or suggest a change under any section, then choose Approve (or Sign off at the sign-off stage) or Hand back for revision. Dates, classes and due dates come from the timetable and the course, so if one is wrong, say so in a comment rather than rewording it (19).
Keep My Availability up to date: Unavailable, Reduced load or Note only.

Things you don’t touch

Settings, the Email Log, licences, imports, storage, privacy and maintenance tools are administrator-only.
Attendance statuses and what counts as missed are set by your administrator.
Overall competency: you can set it only if your administrator has turned on Allow trainers to set student competency (off by default).
You can’t see Clinic Cancellations or other trainers’ courses.

Frequently asked questions

I marked a student absent by mistake. Can I fix it? Yes. Open the same course and session, change the status and save.

My calendar shows sessions that aren’t mine. Sessions with no trainer assigned appear on every trainer’s calendar. Ask your coordinator to assign a trainer on Manage Sessions.

Mark Attendance says “Marking attendance is only available to instructors.” Your account doesn’t have trainer access yet. Ask your administrator to tick your role under Backend Access (Trainers).

A file link says “You are not allowed to access this file.” You can download submission and extension files only for courses you instruct. Ask your administrator to add you as an instructor of the course.

The Classes page shows fewer classes than I expect. You only see classes linked to courses you instruct (in standalone mode, classes whose sessions you are assigned to). The rest are shown only to administrators (24).

I was told I’m reviewing a subject outline, but I never got an email. Being nominated doesn’t send anything on its own. The coordinator sends invitations when the outline is ready to read. Ask them to use Email reviewers on the outline.

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